Effective Date: May 1, 2001.
Last Revised: May 2023.
ABOUT THIS POLICY
This policy describes how Sheppard, Mullin, Richter & Hampton LLP uses information it collects on its websites where this policy is posted. It also applies to outreach, informational, and marketing emails we send as well as to our interactions with our clients and potential clients. This policy does not apply to our use of employee information.
NOTICE AT COLLECTION
Information We Collect
The type of personal information we collect depends on your interactions and relationship with us. We may collect:
- Contact information: Name, email address, fax number, phone number, and postal address;
- Other identifying information: partial social security number or in some cases, driver’s license numbers for job applicants;
- Geolocation data: The general region or area from which you access our site;
- Demographic information: Race, gender, national origin, age, religion or creed, marital status, physical or mental disability, citizenship status, sex (including gender, gender identity, gender expression, sexual orientation, and veteran or military status;
- Professional or employment-related information: If you are applying for a job with us, we may collect (as permitted by law) your salary range, education, current or past job history or performance evaluations, resume, skills, qualifications, and education records;
- Internet or other electronic activity: IP address, including information about how you navigate the Internet, operating system, device identifiers;
We do not use or disclose sensitive personal information, as defined by California law, for inferring characteristics or for purposes other than those permitted by law. We keep these categories of personal information as long as necessary or relevant for the purposes for which it was collected. We also keep information as required by law.
We Use Your Information As Described
We use your personal information for the following business and commercial purposes:
- Transactional Purposes: We use your information to contact you and respond to your requests and inquiries. We use your information in order to communicate with you. We may also communicate with you about voluntary programs like our Alumni Network.
- Analytical Purposes: We use your other information to analyze preferences, trends and statistics about the use of our site.
- Marketing and Promotional Purposes: We may use your information to let you know about recent developments or services updates. For example, sending you relevant articles, blog posts, and legal updates. We may also send you information about events that we think may be relevant to you.
- Maintenance and Improvement of Services and Website: We use your information to answer your questions and respond to queries. We also use your information to improve our websites and to provide and maintain functionality on our websites. For example, to help us diagnose technical problems, service problems, and administer our websites.
- Security and Fraud Prevention: We use your information to protect our websites, our firm and others, and to prevent fraud, theft and misconduct.
- Legal: We use your information to comply with our legal obligations, including reporting requirements. We also use your information to defend our firm, property, and others through legal proceedings.
We use information as otherwise permitted by law (or as we may notify you).
If you are in Europe: Our basis for processing your information is typically to perform a contract. The performance of a contract includes responding to your request. We also process information based on consent or for our legitimate interest.
Sources of Personal Information
We collect information from the following sources:
We collect information directly from you: We collect contact information directly from you. This includes information you provide when you contact us, or submit a job application. We also collect information from you if sign up for email communications, or otherwise submit it to us. This could be in person. It may also be over the phone or online or on a hard copy document.
We collect information from you passively: We collect Internet and other electronic activity passively using tools like browser cookies and web beacons. We may work with others to gather information on our platforms and elsewhere. We may do this on our websites and in emails that we send to you. This activity is further described our Cookie and Advertising Policy.
We collect information about you from third parties: We may collect other identifying information and contact information from third parties. This might include our clients, social media websites, previous employers, your healthcare provider, institutions, your legal or financial advisors and your bank.
Combining Information: We combine information we obtain from different sources with publicly available information.
WE MAY DISCLOSE INFORMATION WITH OTHERS
With related entities: We share all categories of information with our related entities. These are Sheppard Mullin (UK) LLP, a New York limited liability partnership and Sheppard, Mullin, Richter & Hampton New York, LLC, a New York professional service limited liability company. This includes companies who help us evaluate your job application.
With service providers who do things on our behalf: For example, we may share all categories information with a vendor who sends emails out for us, who hosts our blogs, who hosts and manages document review, or who assists with providing technology and user assistance.
We disclose all categories information if we think we have to in order to comply with the law: This includes cooperating with law enforcement when we think it is appropriate, obtaining legal remedies or limiting our damages, and protecting the rights, safety and/or property. (your property, our employees’ or others).
Additional information for California, Nevada and Virginia residents. California, Nevada, and Virginia law require that we tell you if we share personal information or “sell” personal information with a third party for monetary or (in California) other valuable consideration. We do not sell information in this way, including of minors under the age of 16. Share is specifically defined under the law. Sharing means providing personal information to a third party for cross-context behavioral advertising. We do not share personal information in this way based on our understanding of that term.
YOU HAVE CERTAIN CHOICES AND MAY HAVE CERTAIN RIGHTS
Marketing Emails: You can opt-out of marketing emails by following the instructions in the message we send. We may also give you choices about other emails you receive from us.
Cookies and Tracking Tools: You can read our Cookie and Advertising Policy to learn about the controls you have over cookies and other online tracking tools.
Our Do Not Track Policy: Our Do Not Track Policy is available in our Cookie and Advertising Policy.
If you live in California or Virginia, or a state with a similar law, you may have the following additional legal rights:
- Access: to learn the categories of information we collect and use, and for those in California, the categories of sources of collection and disclosure and the business purpose for collection;
- Portability: a copy of (Virginia) or specific pieces of (California) personal information collected;
- Deletion: to have us delete information we collected from you;
- Correction: asking us to fix your information; and
- Non-retaliation: not to be discriminated against for exercising a privacy right.
How it works: To submit a request please send an email to firstname.lastname@example.org. You can also call us at 213.455.7760 to submit your request by phone.
For all requests, you must provide us with your name, email address and phone number. Failure to provide all of the foregoing information will prevent us from processing your request. To verify your identity we match information you provide to the information we have in our systems. To designate an authorized agent to act on your behalf, you must send a signed, written authorization to us at email@example.com.
In some situations we may not be able to process your request. This may include if a legal exception applies. If you disagree with our decision you can contact us as described at the end of this policy.
Nevada residents: You may also opt out of the future sale of their information to a third party so that they may license or sell that information by emailing us at noted at the end of this notice.
Third party agents: If you are submitting a request on behalf of an eligible resident, we may ask for additional information to verify your identity. This may include providing proof that you are registered with the Secretary of State to act on someone’s behalf or proof of a power of attorney.
EU, EEA, and UK Residents: Certain additional rights exist if European law applies. These include rights to access, update or correct your information. These rights may also include requesting a portable copy of your information. These rights may also include requesting that we delete your information or that we restrict how we process your information. It may also apply if you object to profiling or direct marketing. You can also withdraw your consent. You may also be able to object to having your information used for other purposes. You also have the right to direct complaints about our privacy practices to your local Data Protection Authority. To exercise your rights you can contact us as noted below.
INFORMATION IS STORED IN THE UNITED STATES
Information we collect is stored in the United States. If you are located outside of the United States be aware that information you submit will be transferred to the United States and you consent to this transfer. If you reside in the EU, we will transfer your personal information to the United States in accordance with EU data protection law requirements by using model contractual clauses that have been approved by the European Commission or other appropriate means. You understand that the United States may not provide the same level of protections as the laws in your country.
We use reasonable security as required by applicable law. No website is completely secure, however. We encourage you to use websites and share information with caution.
OUR WEBSITE MAY HAVE THIRD PARTY LINKS
Our website may have links to third party content. We do not control that content or the third party’s privacy practices. We encourage you to read their privacy policies to understand how they use your information.
INFORMATION COLLECTION FROM CHILDREN
Our website is not directed to children under the age of 13 (if you are located in the United States) and under the age of 16 (if you are located outside the United States). We do not knowingly collect information, including personal information, from children. If we obtain actual knowledge that we have collected personal information from someone under the applicable age listed above, we will promptly delete it. If you believe that we have mistakenly collected information from someone under the applicable age listed above, please contact us at firstname.lastname@example.org.
YOU CAN CONTACT US
If you have questions about this policy you can email us at email@example.com. You can also contact us if you want to know what information we have or want us to take you off of our lists. To reach us by mail send your requests and questions to: Privacy Officer, Sheppard Mullin, 333 S. Hope St. 43rd Floor, Los Angeles, CA, 90071.
WE MAY UPDATE THIS POLICY
We may update this policy from time to time. The updated policy will be posted on our website. Your continued use of the website after we post a revised policy signifies your acceptance of the revised policy.