Careers

05.05.2020

Sheppard, Mullin, Richter & Hampton LLP, an AM Law 100 firm is currently seeking a Cash Operations Specialist (Accounts Receivables) in our Downtown Los Angeles office.

CORE RESPONSIBILITIES

Responsible for the timely and accurate recording of daily remittances to the appropriate account in the firm’s accounting system.  Responsible for timely resolution of unidentified and unapplied cash receipts.  Responsible for the application of unapplied and Trust funds as directed.  The Cash Operations Specialist is also responsible for performing payment reconciliations, tracking special payment arrangements, and working in conjunction with the firm’s billing and client servicing teams to report on and assist in the resolution of short paid items, bank fees, and unidentified and unapplied cash items. Responsible for ensuring transactions entered into the firm’s accounting system balance against the daily checklist and bank reports. Responsible for distributing daily deposit report to senior management. Responsible for uploading remittance and payment information. 

CORE REQUIREMENTS

Education Requirements

• Bachelor’s degree in related field or education/experience equivalent required.

 Skills & Technical Requirements

• Minimum of three years finance and accounting, A/R experience.
• Minimum of three years previous cash applications experience.
• Must be able to perform detailed payment reconciliations, and have a thorough understanding of billing and payment histories, adjustment reports, summary statements, etc.
• Fluent in Microsoft Excel and strong knowledge of accounting systems.
• Requires ability to interact with individuals, at all levels, both within and outside of the organization.
• Must be able to communicate effectively, clearly and concisely, both in oral and written forms.
• Must be detail and customer service oriented.
• Must possess problem solving skills
• Requires ability to work in a fast-paced environment with demonstrated ability to coordinate multiple projects/initiatives simultaneously while meeting deadlines and business objectives.

Physical Requirements

• Work is mainly sedentary.

POSITION DETAILS

• Ensure timely and accurate posting and recording of all incoming wire, ACH, check, and credit card payments on a daily basis
• Research, reconcile and ensure proper allocation of payment transactions, and lockbox exceptions, where remittance detail is excluded.   
• Upload supporting documentation for payments.
• Process and record trust applications.
• Assist with matter payment reconciliations.
• Process reapplications and reversals of payments.
• Research and provide reporting pertaining to client and attorney payment reconciliation requests
• Prepare bank deposits via the desktop deposit scanner.
• Handle local bank branch deposits when necessary.
• Prepare daily deposit report and distribute to senior management
• Research, reconcile, and resolve unapplied cash items aging greater than 45 days.
• Ensure proactive Partner outreach to ensure unapplied cash items are moved to trust, bill reserves if intended for future billing, or refunded if the result of a duplicate payment.
• Research and respond to internal and external client inquiries, ensuring a timely and accurate response.
• Assist with audit requests.
• Track special payment arrangements and ensure payments are allocated appropriately.
• Process bank fee charge write offs.
• Work in conjunction with the Billing Coordinators and Client Service Managers/Client Service Specialist.
• Perform daily balance reconciliation, to ensure that payments entered into the firm’s accounting system balance against the daily check receipts report and bank reports.
• Provide reports for check requests where unapplied or trust funds are being used
• Complete ACH and new vendor form set up.

EOE

Please apply directly using this link https://professionalcareers-sheppardmullin.icims.com/jobs/1997/cash-operations-specialist-%28accounts-receivables%29/job.